Privacy Policy

Dance On Time

Effective Date: May 21, 2026

Last Updated: May 21, 2026

1. INTRODUCTION

Dance On Time (“we,” “us,” “our,” or “Company”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our website (www.danceontime.com) and engage our services.

Please read this Privacy Policy carefully. If you do not agree with our policies and practices, please do not use our services.

2. INFORMATION WE COLLECT

A. Information You Provide Directly

Contact Information

Name
Email address
Phone number
Mailing address

Account/Service Information

Date of birth
Medical conditions (for dance instruction)
Dietary restrictions (for events)
Emergency contact information
Payment information (credit card details)

Waiver Information

Signature and acknowledgment of liability waivers
Medical history disclosures
Parent/guardian consent information (if applicable)

Communication

Messages sent through contact forms
Email inquiries
Phone conversations
Social media messages

Event-Specific Information

Event details (date, location, type)
Guest count and demographics
Music preferences
Special requests and dietary needs
Parking and venue information

B. Information Collected Automatically

Website Usage

IP address and device information
Browser type and operating system
Pages visited and time spent on site
Referring/exit pages
Search queries
Clickstream data

Cookies and Tracking

Session cookies for website functionality
Analytics cookies (Google Analytics)
Preference cookies for site customization
Marketing cookies (if applicable)

Communications

Email read receipts
Download confirmations
Survey responses

C. Information from Third Parties

Payment processors (transaction verification)
Email service providers (delivery confirmation)
Social media platforms (if you link accounts)

3. HOW WE USE YOUR INFORMATION

A. Service Delivery

Booking and confirming services
Processing payments
Coordinating lesson schedules
Planning events and DJ services
Floor rental logistics and setup
Sending service-related communications
Customer support and troubleshooting

B. Communication

Confirming bookings and appointments
Sending reminders and updates
Responding to inquiries
Follow-up after services
Sending promotional materials (with consent)
Newsletters and service announcements

C. Legal and Safety

Complying with legal obligations
Enforcing service agreements
Protecting against fraud or abuse
Maintaining liability waiver records
Emergency contact purposes
Insurance and liability documentation

D. Improvement and Analytics

Analyzing website usage
Improving website functionality
Developing new services
Understanding customer preferences
Testing and optimization
Conducting surveys and feedback

E. Marketing and Promotional

Creating targeted promotions
Sending marketing emails (with consent)
Social media marketing
Testimonials and case studies (with permission)
Photography and video use

A. Third-Party Service Providers

We may share information with:

Payment processors (Stripe, Square, etc.)
Email service providers (Mailchimp, Constant Contact)
Web hosting providers
Analytics services (Google Analytics)
Event venue operators
Emergency services (if medically necessary)

B. Legal Requirements

We may disclose information if required by:

Court order or subpoena
Law enforcement request
Legal obligation
Protection of rights and safety
Prevention of fraud

C. Business Transactions

If Dance On Time is acquired, merged, or sold, your information may be transferred as part of that transaction.

We will not share personal information for purposes other than those listed above without your explicit consent.

E. Public Information

Testimonials (with your consent)
Event photos/videos (with your consent)
Social media mentions (with permission)

5. DATA RETENTION

Information Retention Periods

Booking and Payment Information: 7 years (for financial and tax records)
Liability Waivers: 7 years (for insurance purposes)
Medical Information: Duration of service relationship + 3 years
Event Information: 2 years after event date
Marketing Communications: Until opt-out
Website Analytics: 26 months (Google Analytics default)

Deletion Requests

You may request deletion of personal information subject to legal retention requirements.

6. COOKIES AND TRACKING TECHNOLOGIES

Types of Cookies We Use

Necessary Cookies

Session management
Security and fraud prevention
Website functionality

Analytics Cookies

Google Analytics for site usage analysis
Understand visitor behavior and preferences

Marketing Cookies

Remarketing ads
Social media integration
Promotional tracking

Managing Cookies

You can disable cookies in your browser settings
Disabling cookies may affect website functionality
Browser “Do Not Track” signals are not currently honored

7. THIRD-PARTY LINKS

Our website contains links to third-party websites and services. Dance On Time is not responsible for the privacy practices of third parties. We encourage you to review the privacy policies of any third-party sites before providing information.

8. CHILDREN’S PRIVACY

Dance On Time services may be available to minors (under 18) with parental consent. We collect information from parents/guardians for minors and use it only for service provision and safety purposes.

We do not knowingly collect information from children under 13 without parental consent.

If we become aware that we have collected information from a child under 13 without parental consent, we will promptly delete such information.

9. DATA SECURITY

Security Measures

SSL encryption for website data transmission
Secure storage of sensitive information
Limited access to personal information
Employee confidentiality agreements
Regular security assessments
Secure payment processing

Limitations

Dance On Time implements reasonable security measures, but no system is completely secure. We cannot guarantee absolute security of your information.

10. YOUR PRIVACY RIGHTS

A. Access and Correction

You have the right to access your personal information
You may request correction of inaccurate information
Submit requests to [email protected]

B. Deletion

You may request deletion of personal information
Subject to legal and financial record retention requirements
Some information must be retained for service provision

C. Opt-Out

Opt-out of marketing emails via unsubscribe link
Opt-out of cookies via browser settings
Opt-out of photography/video use by written notice

D. Data Portability

You may request your information in portable format
Available for personally provided data

E. California Privacy Rights (CCPA)

If you are a California resident, you have additional rights:

Right to know what personal information is collected
Right to delete personal information
Right to opt-out of sale or sharing
Right to non-discrimination for exercising privacy rights

To exercise these rights, contact: [email protected]

11. INTERNATIONAL DATA TRANSFERS

Dance On Time operates in the United States. If you access our services from outside the U.S., your information may be transferred to, stored in, and processed in the United States. By using our services, you consent to this transfer.

12. CONTACT US

For questions about this Privacy Policy or your personal information:

Dance On Time Madison, Georgia Email: [email protected] Phone: (555) 123-4567

Response Time: We will respond to privacy requests within 30 days.

13. CALIFORNIA RESIDENTS - CCPA NOTICE

Your Privacy Rights

Under the California Consumer Privacy Act (CCPA), you have the right to:

Know - Request what personal information Dance On Time has collected
Delete - Request deletion of personal information (with exceptions)
Opt-Out - Opt-out of the sale or sharing of personal information
Non-Discrimination - Receive the same service and pricing even if you exercise privacy rights

Submission Process

Email: [email protected]
Phone: (555) 123-4567
Response time: 30 days

Authorized Agent You may authorize an agent to submit requests on your behalf with valid power of attorney.

14. VIRGINIA RESIDENTS - VCDPA NOTICE

If you are a Virginia resident, you have rights under the Virginia Consumer Data Protection Act (VCDPA):

Right to know categories of personal data collected
Right to access your personal data
Right to delete personal data
Right to correct personal data
Right to opt-out of processing for marketing

Contact: [email protected]

15. DO NOT TRACK

Some browsers include a “Do Not Track” feature. Currently, there is no industry standard for recognizing DNT signals. Dance On Time does not respond to DNT browser signals but respects opt-out choices made through our website.

16. POLICY CHANGES

Dance On Time reserves the right to modify this Privacy Policy at any time. Changes are effective upon posting to the website. Your continued use of services following policy changes constitutes acceptance of the new policy.

Significant changes will be notified via email or website announcement.

If you are located in the European Union or European Economic Area, your personal data may be protected under the General Data Protection Regulation (GDPR).

Legal Basis for Processing

Contract performance (service delivery)
Legal obligation
Legitimate interests
Consent (marketing)

Your GDPR Rights

Right of access
Right to rectification
Right to erasure
Right to restrict processing
Right to data portability
Right to object
Rights related to automated decision-making

Data Protection Officer Contact For GDPR inquiries: [email protected]

18. MARKETING COMMUNICATIONS

Email Marketing

You may receive promotional emails about services, events, and offers
Every email includes an unsubscribe link
Clicking unsubscribe will remove you from future marketing emails
Service-related emails (confirmations, reminders) will continue

SMS Marketing (if applicable)

SMS messages sent only with your explicit consent
Standard SMS rates apply
Reply STOP to opt-out

19. TESTIMONIALS AND REVIEWS

When we request testimonials or reviews:

We will ask for your written consent
You retain control of your personal information
You can request removal of your testimonial
We may not associate your personal information with your testimonial without consent

20. SECURITY BREACH NOTIFICATION

In the event of a data breach:

Affected individuals will be notified
Notification will include details of the breach
Recommended steps for protection will be provided
We will cooperate with law enforcement as required

SUMMARY OF KEY PRIVACY PRINCIPLES

✓ We collect only necessary information ✓ We use information for stated purposes only ✓ We protect your information with security measures ✓ We share information only with your consent or as required ✓ You have rights regarding your personal information ✓ We respect opt-out requests ✓ We honor Do Not Track preferences when applicable